Volunteer at Night to Shine, February 8th 2019
EACH VOLUNTEER MUST FILL OUT A SEPARATE APPLICATION. MINOR APPLICATION REQUIRES PARENTAL CONSENT.
READ BELOW TO FIND THE TEAM THAT IS RIGHT FOR YOU
Assist with the audio and video of the evening across the entire venue, including: Dance Floor, Red Carpet, Parent & Caretaker Banquet Room
BUDDY CHECK-IN TEAM
Greet buddies, give them their name tags or lanyards and direct them to their team leader for a preevent
meeting on ensuring their assigned honored guest has the best prom experience possible.
Accompany and assist assigned guest throughout the evening, providing companionship and any
assistance they may need during the event. Sit with their guest during dinner and engage with them in
conversation. Must be at least 16 years old.
BATHROOM ATTENDANT TEAM
Help guests find the restroom, and offer assistance in the restroom if needed. If a guest requires
assistance with more than getting in and out of a stall or hand washing, it is appropriate to contact their
parent or caregiver for assistance.
Help to plan the decor for Night to Shine. We need good co-leaders that would work with our Decor Team leader to take responsibility for planning and decorating an area of Night to Shine. Also there is a great need to join one of our Decor Room Teams to help with decorating the day before and day of the event. Just sign up and we will be in touch with you to help you find the best area for you! This area is fun!
FOOD SERVICE TEAM
Serve food to guests in main event space and Respite Room (for parents, caretakers or family members).
Be knowledgeable about the items and assist guests in finding what they would like (especially if they
have dietary restrictions or allergies) and refill food warmers, drinks and snacks.
Assist caterer with unloading food, additional food preparation and set up food and beverages in the
main event space and in the Respite Room.
PHOTOGRAPHY & VIDEO TEAM
A team of professional photographers and videographers taking high quality photos and short videos to capture the full scope of the evening, including
guests on the dance floor, karaoke, crowning ceremony, etc
Join a team of photographers all through the Night to Shine event, capturing the magic of this wonderful evening.
Capture the entire amazing night on film. Video a sampling of guest testimonials.
SOCIAL MEDIA PHOTOGRAPHER
Take high quality photos and short videos for Night to Shine Modesto’s social media accounts.
GUEST REGISTRATION TEAM
Help with processing Guest registration. This can be done on the computer from your home. Help preparing the Guest Name Badges to be ready for the night of the event. We will train you.
NIGHT OF THE EVENT
Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they
COAT CHECK TEAM
Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and
retrieve their coats. The coat check area can also serve as a lost and found at the end of the evening.
DANCE FLOOR TEAM
Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance
and engage with them.
Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an
extra hand is needed.
Assist florist with unloading and properly laying out corsages and boutonnieres. Help guests select and
attach their flowers to their formal wear. Also, help in preparing corsages and boutonnieres before the event.
GUEST CHECK-IN TEAM
Greet guests, give them their name tags and lanyards and connect them with their Buddy.
GIFT TAKEAWAY TEAM
Prepare gift bags before the event and manage gifts the night of Night to Shine. Help each guest collect their favors to take home at the end of the evening.
Help guests sing their hearts out in the Karaoke room. This is an absolute highlight of Night to Shine!
HAIR, MAKEUP & SHOESHINE TEAM
Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon
station for hair and makeup or to a seat for a shoe shine. Chat with them while you pamper them and
make them feel special.
Support on-site uniformed Law Enforcement personnel by ensuring a safe and secure environment for
guests and volunteers. Coordinate with local police, fire and rescue as needed. Volunteers must be 21 years or older and trained and certified in the security profession.
Assist uniformed professional EMT personnel at the event by providing basic first aid and care for any
medical needs or emergencies. Volunteers must be trained as either a EMT, medic, LVN, RN, doctor or other medical profession.
Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and
PARENT AND CARETAKER BANQUET ROOM TEAM
Love on the parents/caretakers by serving food, spending time getting to know them and being available
to pray with them.
RED CARPET & PAPARAZZI TEAM
Take photographs and treat honored guests like celebrities and VIPs. Assist and announce guests as they make their way down the red carpet, manage flow and traffic and
cheer them on to make them feel welcomed.
Spend time with guests who may have become over-stimulated on the dance floor or in other areas of
the prom. Interact with them by participating in sensory activities, singing or listening to calming music or
simply providing them with some quiet time.
Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking
teams to ensure they have everything they need and the best possible event layout is in place.
TEAR DOWN TEAM
Take down decorations, tables, chairs, etc. and clean up the event space
Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return
to their vehicles following the event.
VOLUNTEER CHECK-IN TEAM
Greet volunteers, give them their name tags or lanyards and direct them to their team leaders
Welcome guests as they arrive, and help them find their way to the main event space, activities and restrooms.